Privacy Policy

Last updated: July 21, 2026

OFFICE KAMIYA Inc. respects your privacy. This Privacy Policy explains how we collect, use, and handle information in the web application "AWAI."

1. Information We Collect

1-1. Account Information

You can sign in to the Service using either an email address and password, or a Google / Microsoft account via social login. Depending on the sign-in method, we obtain the following information:

  • Email address
  • Display name
  • Firebase UID (authentication identifier)

1-2. User-Provided Data

  • Conversation text (AI conversations, meeting transcripts, etc.)
  • Conversation titles

This data is processed as necessary for providing the Service and stored on our servers.

1-3. Automatically Collected Information

  • Usage data (point usage, analysis count) — for quota management
  • IP address — temporarily recorded for security purposes

2. Data Processing

Entered text is sent to and processed by the Google Gemini API for the following purposes:

  • Thought structure extraction, classification, and summarization
  • Text vectorization (Embedding) and 3D visualization
  • Cluster analysis and report generation

All of the above processing involves sending text data to the Google Gemini API. Please review Google's data processing policies at Gemini API Terms of Service.

3. Sharing and Public Exposure of Diagnosis Results

When a user explicitly generates a share URL, a portion of the thinking type diagnosis result becomes accessible to any third party who knows the URL.

Information that is public via the share URL:

  • Diagnosis result card (job name, polarized axes, signature moment, character image, thinking story, kindred minds, fitting roles, etc.)
  • Thought node structure (coordinates in 3D space, classifications, relational edges)
  • OGP image (preview image for social media sharing)

Information that is not included in the share URL:

  • The original conversation text (your input)
  • Summary text of each node
  • Vector representations (Embeddings)
  • Account information (email, display name, etc.)

Share URLs are generated only when the user explicitly performs a share action within the UI. If the corresponding conversation is deleted, the share URL is invalidated at the same time.

4. Payment Processor

Order processing for paid plans is handled by Stripe, Inc. We do not have access to full credit card numbers. We only receive necessary transaction information (name, email, order ID, country). For details on how Stripe handles your payment information, please refer to Stripe's Privacy Policy.

5. Website and Hosting

The frontend is hosted on Cloudflare Pages and the backend on Google Cloud Run. We do not use invasive tracking cookies.

6. Legal Basis for Processing (GDPR/CCPA Compliant)

We process minimal personal data based on "necessity for contract performance" and "legitimate interests." Purposes:

  • Providing the Service and account management
  • Technical support
  • Service improvement
  • Tax and accounting obligations

7. Data Retention and Security

We retain analysis data while your account is active. Upon account deletion, all data is permanently deleted (except transaction records required by tax law). We implement industry-standard security measures.

8. Handling of Minors' Data

  • The Service is not designed to receive direct data submissions from children under the age of 13.
  • When a minor aged 13 to 17 uses the "Guest Mode" feature under direct parental supervision, any conversation text and diagnosis results entered are stored under the supervising parent's (host's) account.
  • Control and the right to delete such data reside with the parent. We do not accept disclosure or deletion requests directly from minors; such requests must be made through the parent.
  • Parents may delete conversations and diagnosis results generated in Guest Mode at any time, in the same manner as their own data.

9. Your Rights

Depending on your jurisdiction, you have the following rights:

  • Access and Data Portability: Download all your data in JSON format via the "Export Data" function in Settings
  • Rectification: You can request correction of inaccurate information
  • Erasure (Right to be Forgotten): You can permanently delete all data via "Delete Account" in Settings

10. Contact

OFFICE KAMIYA Inc.
#403 27-1, Matoba, Shimizu-cho, Sunto-gun, Shizuoka-ken, JAPAN 411-0907
Email: [email protected]